Study Start Up Specialist – Greece

Excelya>All job opportunites>Full-time, Permanent Contract>Study Start Up Specialist – Greece

Job description

Excelya is one of the leading independent CRO in Europe. Created in 2014, Excelya is a people-centered Contract Research Organization (CRO) that excels with care.

We offer a personal and authentic experience within a young, ambitious health company on the path to becoming the clinical research leader in Europe thanks to our 900 Excelyates. Our unique one-stop provider service model – leveraging full-service, functional service provider and consulting – allows our Excelyates to evolve through a diverse array of projects. In collaboration with preeminent experts, Excelya advances scientific, managerial and human knowledge to improve the patient journey.

For our team members, excelling with care means benefitting from a stimulating professional environment that encourages personal, intellectual, and operational participation so that together we can be the best in our field. We commit to giving each Excelyate the means to express their natural talents, develop their full potential and invest their unique selves in our unique project.

To learn more about us, visit

The role:

The SSUS/CTA supports the project teams in administration, maintenance and coordination of all logistical aspects of clinical trials, according to ICH-GCP guidelines and applicable Standard Operating procedures (SOPs). The SSUS/CTA reports to the Line Manager and works closely with the responsible team for the project concerned in order to contribute to the effective and timely accomplishment of all logistical and administrative issues relevant to clinical projects.


  • Deeply acknowledges and strictly follows Excelya and Client’s SOPs, guidelines and appropriate local and international legislation.
  • Keeps him/herself continuously informed with regards to any amendments or updates of the national submission requirements and procedures related to the assigned tasks.
  • Collects all necessary information and documents for the preparation of the clinical trial application and compiles the file for submission.
  • Ensures the correct implementation of the application to the IRBs/IECs, National EC and Regulatory Authorities as well as the approval procedure by these bodies following up and tracking any necessary actions.
  • Tracks and updates the contact details of National EC, Regulatory Authorities and YPE/ELKE.
  • Tracks and updates country specific requirements regarding ICFs, insurance requirements etc.
  • Prepares the contract between the sponsor and the Investigators or the external vendors (when applicable) and follows up the contract execution.
  • Handles the financial issues of the study, including investigator payments, regulatory fees, according to the appropriate financial agreements and documents.
  • Performs the adaptation of informed consent as per national requirements.
  • Ensures all relevant trackers and Excelya Sharepoint libraries are kept appropriately up-to-date as required for each project.
  • Prepares and negotiates the budgets and contracts with investigators and the relevant authorities.
  • Is responsible for reimbursement of laboratory examinations and assessments to the Hospitals.
  • Collects required documents from sites e.g. CVs, IEC approvals, Signed Application Forms and keeps trackers up-to-date
  • Collects the initial package of essential documents required for drug shipment.
  • Prepares and sends Investigator Site Files.
  • Provides to sponsor or uploads directly all required documents in client/sponsor platform or TMF.
  • Follows up on any TMF issues and ensures resolution within timelines.
  • Assists project teams in the shipment of SUSARs and other regulatory documents to IRBs and Regulatory Authorities.
  • Coordinates translation of documents to local language through approved vendors.
  • Participates to the project team meetings.
  • May undertake other tasks as they may be assigned from the supervisor that will concern Excelya.


Diploma or University graduate in Life Sciences


At least 1 year of experience as Clinical Trial Assistant or Clinical Trial Coordinator or Clinical Research Associate

Skills and abilities:

Good communication and organizational skills, ability in handling documents and good writing ability, time management & commitment to results, attention to detail, self-motivated and able to work both independently and within teams, ability to work with little supervision, self-confidence, excellent MS Office and advanced Excel skills, fluency in English.



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