Proposal and Contract Manager

Excelya>Full-time>Proposal and Contract Manager

Job description

Created in 2014, Excelya is a people-centered Contract Research Organization (CRO) that excels with care.

We offer a personal and authentic experience within a young, ambitious health company on the path to becoming the clinical research leader in Europe thanks to our 800 Excelyates. Our unique one-stop provider service model – leveraging full-service, functional service provider and consulting – allows our Excelyates to evolve through a diverse array of projects. In collaboration with preeminent experts, Excelya advances scientific, managerial and human knowledge to improve the patient journey.

For our team members, excelling with care means benefitting from a stimulating professional environment that encourages personal, intellectual, and operational participation so that together we can be the best in our field. We commit to giving each Excelyate the means to express their natural talents, develop their full potential and invest their unique selves in our unique project.

To learn more about us, visit


As part of the Proposal and Contract Team reporting into our Proposals Director, you will develop the budget and technical response to RFP/RFI requests. Your responsibilities will be the following:

RFP Activities

  • Lead the proposal process during the Request For Proposal response phase
  • Coordinate assigned team (Sales, Operations etc..) supporting the Request For Proposal response
  • Coordinate, set-up and manage all strategy calls related to the proposals and budgets development
  • Liaise with key operational managers and functional groups leaders regarding strategy for running the proposed project
  • Develop draft of proposal and budget
  • Report key data to Senior management for validation
  • Maintain tracking systems and databases to allow sales and financial reporting

Contract Activities

  • Lead all Sponsor and Vendor contract aspect (CDA, NDA, LOI, SOW, change orders etc…) with the support of the legal department
  • Lead and manage the Sponsor contract development process with the support of the legal department
  • Coordinate, set-up and manage all strategy calls related to the contracts and rebids for change order
  • Liaise with client for contract questions in collaboration with Sales and Operational team
  • Liaise with key operational managers and Legal in order to develop contract for awarded projects

RFI Activities

  • Manage and coordinate the answer to Request For Information
  • Collect and organize information received from internal team
  • Archive elements that could be used for future Request For Information

Skills and Experience:

· At least 3 years of experience in clinical research area and proposal development in CRO

· Having Bachelor/ Master degree

· Fluent English is mandatory

· Ability to multi-task, prioritize effectively and ensure delivery on time

· Comfortable with data and must be proficient in Excel

· Excellent interpersonal skills

· Leadership and team spirit

This position could be based in the UK or France offices. Remote is also possible .

Our Offer:

In the context of our rapidly expanding organization, you will have the opportunity to play an important part in this strong and unique development in Europe of the first independent CRO!

You’ll take a role that can be shaped by your own actions and initiatives, in a company that’s well-known for its personal touch and its commitment. We have a culture of inclusion, where we share ideas and best practices and where teamwork is a key feature.



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